Run your whole events company, and cross-hire from every other one.
Quote, schedule, scan, crew and invoice from one platform. In rand. On WhatsApp. Connected to South Africa’s only shared-inventory network.
The tools were never built for here.
South African event and hire companies run world-class productions on software that doesn’t know where they are.
European prices, weak rand
A three-seat office on overseas rental software runs ±R4,100 a month once per-user fees stack up, billed in euros, climbing every year.
Quotes in Word, stock in Excel, crew on WhatsApp
Three disconnected systems means double bookings, missed follow-ups and gear leaving the warehouse with no paper trail.
Cross-hiring in group chats
“Anyone got 24× SL-260s for Saturday?” No availability data, no standard terms, no record when something comes back broken.
Every event follows the same pipeline.
Everything between enquiry and money in the bank.
Five capabilities, one system, built around your inventory and your calendar.
Events & Quoting
Live availability while you quote. Web acceptance with e-signature and PayFast deposit. An accepted quote is the confirmed booking.
Inventory & Warehouse
QR scan-out and scan-in from any phone. Shortage warnings before they hurt, and offline-first scanning built for load-shedding.
Crew & Logistics
Drag-and-drop shifts with WhatsApp invitations. Auto call sheets, geo clock-in, and scheduled-vs-actual cost per event.
Reps: field sales
The full quote calculator in the client’s boardroom. Geo check-ins, 60-second visit reports, discount ceilings, and quoted-vs-won per rep for admin.
CrossHire Network
Shared inventory across South African companies. Shortages auto-matched to nearby stock at trade prices, booked in both systems, settled via PayFast.
Not another tool. Your event company’s operating system.
Everything Rentman and Booqable do, from leads to invoices to returns, in one place, in rand, built for how SA companies actually work.
CRM & Leads
Clients, venues, suppliers and leads in one book, with quote, payment and WhatsApp history per contact.
Projects & Bookings
Every job from enquiry → quoted → confirmed → packing → on site → returned → invoiced → paid.
Quoting & Invoicing
Live stock checks while you quote, versions, deposits, payment links and SARS-compliant VAT invoices.
Inventory
Gear database with categories, kits, cases, bundles, consumables, day-rate pricing, replacement value and photos.
Equipment Tracking
QR & barcode scan-out / scan-in, serial numbers, lost & damaged flags, return checks and a full history log.
Warehouse Ops
Pick & packing lists, prep status, on-location, expected back, delayed returns and multiple stock locations.
Repairs & Inspections
Repair tickets, inspection schedules, maintenance history, damage reports and repair cost per item.
Crew Scheduling
Crew database, skills, availability, WhatsApp invites, shift acceptance, call sheets and scheduled-vs-actual labour cost.
Vehicles & Transport
Vehicles, drivers, delivery & collection planning, route notes and transport charges linked to each project.
Financials & Job Costing
Deposits, supplier costs, purchase orders, planned-vs-actual, margins and profit per project, at 15% VAT.
Analytics & Reports
Revenue, gear & crew utilisation, quote conversion, outstanding invoices, best clients and CrossHire income.
AI Assistant
Turn a WhatsApp enquiry into a quote, suggest missing gear, draft client emails and flag low-margin jobs.
Shortages stop being emergencies.
The cross-hiring your industry already does, with availability data, standard terms and a paper trail.
You’re 8 short on LED pars
The shortage engine flags it the moment a quote over-commits your stock for the date range.
3 companies nearby have them
One tap searches live availability across the network at trade prices, visible only to companies you allow.
Booked in both systems
Accept lands the hire on both calendars automatically. Settlement runs through PayFast under standard cross-hire terms.
The quote leaves before your rep does.
- Full quote calculator on the phone: live availability, day factors, transport km, VAT.
- Discount ceiling per rep. Beyond it, the request routes to you for approval. No more margin leaks.
- Geo-stamped check-ins and 60-second visit reports: outcome, photos, next action, before they drive off.
- Admin sees it all live: visits, value quoted vs won, conversion, leaderboard, commissions.
Your whole team runs the job from their pocket.
Most of your crew never opens a laptop. Reps, warehouse, crew and drivers work from WhatsApp and their phones, so EventStack does too.
Less admin. More events.
The built-in assistant does the typing, so you quote faster and stop leaking margin.
Flat rand pricing that scales with your business.
Unlimited free crew and warehouse users on every plan. All prices exclude VAT.
Every plan starts with a 30-day free trial - no card required.
Base
- 2 users · R99 per extra user
- Quoting & VAT invoicing
- Warehouse & inventory
- Add CrossHire, Crew, QR & AI as needed
Team
- 4 users · R99 per extra user
- Quoting & VAT invoicing
- Warehouse & inventory
- Reps & CRM included
- Add CrossHire, Crew, QR & AI as needed
Pro
- 10 users · R99 per extra user
- Quoting & VAT invoicing
- Warehouse & inventory
- Reps & CRM included
- Priority support
- Add CrossHire, Crew, QR & AI as needed
Comparison reflects platform fee plus typical per-power-user module stacking at June 2026 exchange rates.
Bring your gear list across in an afternoon.
No re-typing your whole inventory. Import what you already have, and we help you migrate for free.
One platform, tuned to your trade.
From a one-person DJ rig to a full festival supplier. The same system, set up for how you work.
Fair questions.
Can other companies see my clients or pricing?
No. Companies only ever see what you deliberately list to the network, at the trade price you set. Clients, quotes and retail pricing are never visible to anyone else, enforced at database level, not by policy.
What counts as a power user?
Anyone who plans events, builds quotes or creates invoices. Warehouse staff, technicians, drivers and freelance crew are free on every plan, with no limit.
What happens to scanning during load-shedding or at venues with no signal?
Scanning works fully offline. Check-outs and returns queue on the device and sync automatically the moment you’re back online.
Are invoices VAT-compliant, and how do clients pay?
Invoices are SARS-compliant tax invoices at 15% VAT. Clients pay deposits and balances via PayFast (card, instant EFT or SnapScan) straight from the quote or invoice link.
When does my region launch?
Western Cape first, then Gauteng and KZN. The platform itself works anywhere in SA from day one. Regional rollout refers to seeding the CrossHire network near you.
Can I migrate from Rentman, Current RMS or Excel?
Yes. Inventory, clients and item pricing import via spreadsheet, and we assist with migration directly.
Start your 30-day free trial.
Set up your company in minutes, no card required. Pay securely with PayFast when your trial ends.
No card required. POPIA compliant.